How can I add or remove a collaborator from my project?

This article is a guide to explain how the Principal Investigator (PI) can add or remove researchers (collaborators) from their project. 

• If you are the PI, Lead Collaborator or a named delegate, you will be able to add researchers to a project. All you need is the researcher’s full name and their institute email address.
• All researchers that are accessing UK Biobank data must be added to the project. There are no restrictions to the number of researchers you can add to a project. 
• If the researchers are registered under a different institute, you will need to add them to the project under this institute. This may incur an additional fee - please see our costs page for full details.  
• If the researcher has added an institute to their profile in error, they will need to update their AMS registration and provide their up-to-date CV for our Access Team to review, before you can add them to the project under the correct institute. 

Adding a collaborator

Once an application is saved you will be able to access the Collaborators tab where you can add other researchers and institutes involved in the research. You will also be able to provide delegate access to collaborator(s) who will be able to update the application on behalf of the Applicant PI.

To populate the collaborators tab:

1. Click on the 'Collaborators' tab
2. Select the institute where you will conduct the majority of the research for this project, using the dropdown list provided (this will default to your primary institute, but can be changed if necessary):
3. To add a collaborator from your institute, enter the collaborator’s institute specific email address and click the verify button. If the collaborator has an approved UK Biobank registration you will see a green verification tick.
4. Check the ‘Delegate’ box if you wish to give delegate rights to the collaborator. Collaborators with delegate rights are able to edit the application, make edits to the collaborator screen, make payments and download the data.
5. Use the ‘Add another collaborator at this institute’ button to add additional collaborators at this institute. You should add all collaborators that will be working with UK Biobank data. Click ‘Add another collaborator at this institute’ to add the collaborator to your Application.
6. Incorrectly added collaborators can be removed by clicking the ‘Remove’ button next to their name.
7. To add collaborators at another institute, click the ‘Add collaborators at another institute’ button and enter the collaborator’s institute specific email address and click the verify button. If the green verification tick does not appear it is because the collaborator has not yet registered (or approved) with UK Biobank. Please ask them to submit a registration; once they are an Approved Researcher you will be able to add them to your application.

Removing a collaborator

The PI can remove a collaborator in AMS by clicking the ‘Remove Person’ button under the collaborators tab, as shown here:

It is important to note that you will not be able to remove the PI/Lead Collaborators from the project. This can only be done by the Access Management Team.

Please contact the Access team if you require to remove an institution from your project.